A. Privacy Policy

I. Name and Address of the Controller

The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the Member States as well as other data protection provisions is:

Palazzina Sports & Building GmbH

Marc-Chagall-Str. 2

D-40477 Düsseldorf

Germany

Phone: +49 211-94250820

Fax: +49 211-94250829

E-mail: post@palazzina-sports.com

Website: https://www.palazzina-sports.com

Website: https://www.palazzina-gym.com

II. Name and Address of the Data Protection Officer

The Data Protection Officer of the controller is:

Dip.-Ing. Bernhard van Hal

Wackerbeckstr. 30

45329 Essen

Germany

E-mail: data-protection@mediadefine.com

III. Preamble

In the event of discrepancies between the German and the English version of this Privacy Policy, the German version shall prevail.

IV. General Information on Data Processing

1. Scope of the Processing of Personal Data

As a matter of principle, we process our users’ personal data only to the extent necessary to provide a functional website and our content and services. The processing of our users’ personal data generally takes place only with the user’s consent. An exception applies in cases where obtaining prior consent is not possible for practical reasons and the processing of the data is permitted by statutory provisions.

2. Legal Basis for the Processing of Personal Data

Where we obtain the data subject’s consent for processing operations involving personal data, Art. 6(1)(a) GDPR serves as the legal basis.

Where the processing of personal data is necessary for the performance of a contract to which the data subject is party, Art. 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations necessary to carry out pre-contractual measures.

Where processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Art. 6(1)(c) GDPR serves as the legal basis.

Where processing of personal data is necessary to protect vital interests of the data subject or of another natural person, Art. 6(1)(d) GDPR serves as the legal basis.

Where processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, and such interests are not overridden by the interests, fundamental rights and freedoms of the data subject, Art. 6(1)(f) GDPR serves as the legal basis.

3. Data Erasure and Storage Period

The personal data of the data subject shall be erased or blocked as soon as the purpose of storage ceases to apply. Storage may take place beyond this where provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. Data will also be blocked or erased when a storage period prescribed by the above-mentioned standards expires, unless continued storage is necessary for the conclusion or performance of a contract.

V. Provision of the Website and Creation of Log Files

1. Description and Scope of Data Processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing device.

The following data are collected:

a. Information about the browser type and version used

b. The user’s operating system

c. The user’s internet service provider

d. The user’s IP address

e. Date and time of access

f. Websites from which the user’s system accesses our website

g. Websites accessed by the user’s system via our website

The log files contain IP addresses or other data that may allow the identification of a user. This may be the case, for example, if the link to the website from which the user accesses our website, or the link to the website to which the user navigates, contains personal data.

The data are also stored in our system’s log files. This data is not stored together with other personal data of the user.

2. Legal Basis for Data Processing

The legal basis for the temporary storage of data and log files is Art. 6(1)(f) GDPR.

3. Purpose of Data Processing

Temporary storage of the IP address by the system is necessary in order to deliver the website to the user’s device. For this purpose, the user’s IP address must remain stored for the duration of the session.

Storage in log files is carried out to ensure the functionality of the website. In addition, the data help us to optimize the website and to ensure the security of our IT systems. The data are not evaluated for marketing purposes in this context.

These purposes also constitute our legitimate interest in data processing pursuant to Art. 6(1)(f) GDPR.

4. Duration of Storage

The data are erased as soon as they are no longer necessary for achieving the purpose for which they were collected. In the case of data collection for the provision of the website, this is the case when the respective session ends.

If data are stored in log files, this is the case after no later than 365 days. Storage beyond this is possible. In this case, the users’ IP addresses are deleted or anonymized so that attribution of the accessing client is no longer possible.

5. Right to Object and Possibility of Removal

The collection of data for the provision of the website and the storage of data in log files are essential for operating the website. Consequently, the user has no right to object.

VI. Use of Cookies

a) Description and Scope of Data Processing

Our website uses cookies. Cookies are text files stored in the internet browser or by the internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string that enables the unique identification of the browser when the website is accessed again.

If technically necessary cookies are used:

We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after navigating to a different page.

The following data are stored and transmitted in the cookies:

a. Language settings

b. Login information

c. Where applicable, items in a shopping cart

If technically non-essential cookies are also used:

We also use cookies on our website that enable an analysis of users’ browsing behavior.

In this way, the following data may be transmitted:

a. Entered search terms

b. Frequency of page views

c. Use of website functions

The data collected in this way are pseudonymized by technical precautions. Therefore, it is no longer possible to assign the data to the accessing user. The data are not stored together with other personal data of the user.

When accessing our website, users are informed via an information banner about the use of cookies for analysis purposes and are referred to this Privacy Policy. In this context, users are also informed about how the storage of cookies can be prevented in the browser settings.

When accessing our website, the user is informed about the use of cookies for analysis purposes and their consent is obtained for the processing of the personal data used in this context. In this context, reference is also made to this Privacy Policy.

b) Legal Basis for Data Processing

If only technically necessary cookies are used, or if technically necessary cookies and technically non-essential cookies are used without obtaining the user’s prior consent:

The legal basis for processing personal data using cookies is Art. 6(1)(f) GDPR.

The legal basis for processing personal data using technically necessary cookies is Art. 6(1)(f) GDPR.

The legal basis for processing personal data using cookies for analysis purposes, where the user has provided consent, is Art. 6(1)(a) GDPR.

c) Purpose of Data Processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these functions it is necessary that the browser is recognized even after a page change.

Cookies may be required for the following applications (where applicable):

a. Login processes

b. Display of individualized website content

c. Shopping cart

d. Adoption of language settings

e. Saving of search terms

The user data collected through technically necessary cookies are not used to create user profiles.

These purposes also constitute our legitimate interest in the processing of personal data pursuant to Art. 6(1)(f) GDPR.

e) Duration of Storage, Right to Object and Possibility of Removal

Cookies are stored on the user’s device and transmitted by the user to our website. Therefore, as a user you have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, some functions of the website may no longer be fully usable.

The transmission of Flash cookies cannot be prevented via the browser settings, but can be prevented by changing the Flash Player settings.

VII. Newsletter

1. Description and Scope of Data Processing

Newsletter dispatch is carried out based on the user’s registration on the website:

On our website there is the possibility to subscribe to a free newsletter. When registering for the newsletter, the data from the input form are transmitted to us. The following data are collected (if provided):

Company

Department

First name

Last name

Street

Postal code

City

Country

Phone

Fax

E-mail

Website

Notes

In addition, the following data are collected when registering:

a. IP address of the accessing device

b. Date and time of registration

For the processing of the data, your consent is obtained during the registration process and reference is made to this Privacy Policy.

If you purchase goods or services on our website and provide your e-mail address, we may subsequently use it to send a newsletter. In such a case, the newsletter will contain only direct advertising for our own similar goods or services.

No data is passed on to third parties in connection with data processing for newsletter dispatch. The data are used exclusively for sending the newsletter.

2. Legal Basis for Data Processing

The legal bases for sending newsletters are:

Newsletter dispatch based on the user’s registration on the website: legal basis is Art. 6(1)(a) GDPR if the user has provided consent.

Newsletter dispatch following the sale of goods or services: legal basis is Section 7(3) UWG (German Act Against Unfair Competition).

3. Purpose of Data Processing

The collection of the user’s e-mail address serves to deliver the newsletter.

The collection of other personal data during the registration process serves to prevent misuse of the services or of the e-mail address used.

4. Duration of Storage

The data are deleted as soon as they are no longer necessary for the purpose for which they were collected. The user’s e-mail address is therefore stored as long as the newsletter subscription is active.

The other personal data collected during the registration process are generally deleted after a period of 90 days.

5. Right to Object and Possibility of Removal

The newsletter subscription can be cancelled at any time by the data subject. For this purpose, a corresponding link can be found in every newsletter or on the website in the newsletter sign-up area.

VIII. Registration

1. Description and Scope of Data Processing

On our website we offer users the opportunity to register by providing personal data. The data are entered into an input form, transmitted to us and stored. Data is not passed on to third parties. The following data are collected during registration:

Username

Password

Company

Department

First name

Last name

Street

Postal code

City

Country

Phone

Fax

E-mail

Website

Notes

At the time of registration, the following data are also stored:

a. The user’s IP address

b. Date and time of registration

During the registration process, the user’s consent is obtained for the processing of this data.

2. Legal Basis for Data Processing

If the user has given consent, the legal basis for processing the data is Art. 6(1)(a) GDPR.

If registration serves the performance of a contract to which the user is party or the implementation of pre-contractual measures, an additional legal basis is Art. 6(1)(b) GDPR.

3. Purpose of Data Processing

Registration may lead to the conclusion of a contract with the user.

User registration is necessary for the performance of a contract with the user or for the implementation of pre-contractual measures.

The contractual content and services are:

Use of an extranet

4. Duration of Storage

The data are deleted as soon as they are no longer necessary for the purpose for which they were collected.

With regard to data collected during the registration process for contract performance or pre-contractual measures, this is the case when the data are no longer necessary for the performance of the contract. Even after conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to comply with contractual or statutory obligations.

5. Right to Object and Possibility of Removal

As a user, you have the option at any time to cancel your registration. You can have the data stored about you amended at any time.

The user may object to the storage and processing of their registration and the associated personal data at any time with effect for the future and may request deletion of their data, provided no other legal regulation prohibits this. The objection to the storage and processing of personal data or the request to delete the registration can be sent to us by e-mail at: data-protection@mediadefine.com

or by post to: Palazzina Sports & Building GmbH, Marc-Chagall-Str. 2, D-40477 Düsseldorf.

If the data are required for the performance of a contract or for the implementation of pre-contractual measures, premature deletion of the data is only possible insofar as contractual or statutory obligations do not prevent deletion.

IX. Forms and E-mail Contact

1. Description and Scope of Data Processing

Our website contains several forms including contact forms that can be used for electronic contact. If a user makes use of this option, the data entered in the input form are transmitted to us and stored.

The website includes the following forms:

Short and long contact form

Request for quotation

Job application request

Feedback

Call-back request

The following data may be entered into the respective forms and are transmitted to us after submission:

Username

Password

Company

Department

First name

Last name

Street

Postal code

City

Country

Phone

Fax

E-mail

Website

How did you hear about us

Message text

At the time the message is sent, the following data are also stored:

a. The user’s IP address

b. Date and time of registration

For processing the data, your consent is obtained during the submission process and reference is made to this Privacy Policy.

Alternatively, contact can be made via the e-mail address provided. In this case, the personal data transmitted with the e-mail are stored. No data is passed on to third parties in this context. The data are used exclusively for processing the conversation.

2. Legal Basis for Data Processing

If the user has provided consent, the legal basis for processing the data is Art. 6(1)(a) GDPR.

The legal basis for processing data transmitted in the course of sending an e-mail is Art. 6(1)(f) GDPR. If the e-mail contact aims at concluding a contract, an additional legal basis is Art. 6(1)(b) GDPR.

3. Purpose of Data Processing

The processing of personal data from the input form serves us solely to handle the contact request. In the case of contact by e-mail, the necessary legitimate interest in processing the data also lies therein.

The other personal data processed during the submission process serve to prevent misuse of the contact form and to ensure the security of our IT systems.

The above forms serve the following purposes of the company:

Short and long contact form for inquiries from interested parties

Request for quotation for inquiries from interested parties and customers

Job application request for applicants with corresponding application documents

Feedback as customer service

Call-back as customer service

4. Duration of Storage

The data are deleted as soon as they are no longer necessary for the purpose for which they were collected. For personal data from the input form of the contact form and those sent by e-mail, this is the case when the respective conversation with the user is ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

The personal data collected during the submission process are deleted at the latest after a period of 90 days, provided no overriding legitimate interests pursuant to Art. 6(1) sentence 1 lit. f GDPR exist, a contract exists, a contract is concluded or a consent declaration is signed. In the case of applications, a legitimate interest in this sense may exist as an obligation to provide evidence in proceedings under the General Equal Treatment Act (AGG).

5. Right to Object and Possibility of Removal

The user has the right to withdraw their consent to the processing of personal data at any time. If the user contacts us by e-mail, they may object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

The user may object to the storage and processing of their personal data at any time with effect for the future and request deletion of their data, provided no other legal regulation prohibits this. The objection to the storage and processing of personal data or the deletion request can be sent to us by e-mail at: dataprotection@domain.de

or by post to: Palazzina Sports & Building GmbH, Marc-Chagall-Str. 2, D-40477 Düsseldorf.

All personal data stored in the course of contacting us will be deleted in this case.

XI. Services Used

Service: Google Analytics (with anonymization function)

Scope of processing of personal data & purpose of processing

We have integrated elements of Google Analytics (with anonymization function) into our website. Google Analytics is a web analytics service that allows data to be collected, compiled and evaluated. This enables the behavior of visitors to websites to be analyzed. We use Google Analytics to optimize the website and, where applicable, to optimize online advertising. Google evaluates the use of our website based on the processed data, displays activities on the website, creates reports and establishes links to other services.

The operator and controller for the processing of personal data is:

Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

Further information on the privacy policy, data processing and the service can be found at:

https://www.google.de/intl/de/policies/privacy/

http://www.google.com/analytics/terms/de.html

https://www.google.com/intl/de_de/analytics/

Using the “_gat._anonymizeIp” element of Google Analytics, the IP address of the internet connection of the surfing person is shortened and anonymized when accessing the website, provided access is from a Member State of the European Union or another contracting state to the Agreement on the European Economic Area.

Google Analytics uses cookies and can analyze the use of the website through the cookies set on websites. The individual pages accessed by the user can then automatically transmit data to Google Analytics for online analysis. Through this technical process, Google receives personal data such as the data subject’s IP address, clicks on pages, access time, access location, frequency of visits, referrer links, subsequent links and data on time spent on the website. This data is stored by Google in the United States of America and may be shared with third parties.

The information is used to safeguard our overriding legitimate interests, within the framework of a balancing of interests, in the optimal marketing of our offering pursuant to Art. 6(1) sentence 1 lit. f GDPR.

Legal basis for the processing of personal data

The legal basis for processing users’ personal data is Art. 6(1)(f) GDPR.

Duration of storage

The data are deleted as soon as they are no longer needed for our recording purposes.

Right to object and possibility of removal

If the transmission of personal data is not desired, it can be prevented by logging out of the account and thus preventing the transmission of personal data.

Users of our website can prevent cookies from being set by adjusting the settings of the internet browser used and thus permanently object to the setting of cookies. This prevents Google from setting a cookie. A cookie that has already been set can be deleted at any time via the internet browser or another application.

Data subjects also have the option to object to the collection of their data by Google Analytics and to prevent it. To do so, the user must download and install a browser add-on from https://tools.google.com/dlpage/gaoptout

, which is considered an objection. This browser add-on informs Google Analytics that no data about visits to websites may be transmitted to Google Analytics.

XII. Rights of the Data Subject

If your personal data are processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

1. Right of Access

You may request confirmation from the controller as to whether personal data concerning you are being processed by us.

If such processing exists, you may request information from the controller about:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data processed;

(3) the recipients or categories of recipients to whom personal data concerning you have been disclosed or will be disclosed;

(4) the planned duration of storage of personal data concerning you or, if specific information is not possible, criteria for determining the storage duration;

(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;

(6) the existence of a right to lodge a complaint with a supervisory authority;

(7) all available information about the source of the data if the personal data are not collected from the data subject;

(8) the existence of automated decision-making, including profiling, pursuant to Art. 22(1) and (4) GDPR and—at least in those cases—meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information about whether personal data concerning you are transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

2. Right to Rectification

You have the right to rectification and/or completion vis-à-vis the controller if the personal data concerning you that are processed are inaccurate or incomplete. The controller must carry out the rectification without undue delay.

3. Right to Restriction of Processing

You may request restriction of processing of personal data concerning you under the following conditions:

(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

(2) the processing is unlawful and you oppose the erasure of the personal data and request restriction of their use instead;

(3) the controller no longer needs the personal data for the purposes of processing, but you require them for the establishment, exercise or defense of legal claims; or

(4) if you have objected to processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the controller’s legitimate grounds override your grounds.

Where processing of personal data concerning you has been restricted, such data may—apart from being stored—only be processed with your consent, or for the establishment, exercise or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or of a Member State.

If restriction of processing has been requested under the above conditions, you will be informed by the controller before the restriction is lifted.